Kemnay Medical Group - Information for new patients wishing to join the doctors surgery

Noticeboard

TO REGISTER WITH THE PRACTICE

Geographical Boundary

Each medical practice has a geographical boundary.

Patients living within the boundary are entitled to register with the Kemnay Medical Group.

If you move house and your new home is located outside this boundary, we will ask you to register with another practice.

If you click on the Practice Boundary tab, this can give you access to a map of our geographically boundary and can check if your address falls within our boundary.

If you wish to register with the practice, and you have checked you are within the practice boundary, click on the links below to open and print the registration form.

It would be helpful if you could also print off and complete a medical questionnaire.

This is because it can take several weeks for your past medical records to reach us.

There is now a Patient consent form that you can complete, this allows relatives to access your results/ Medical History and receive/discuss any information with the patient's signed permission, this will also be documented onto the patients file when Clinicians access patients file, so they know that this permission has been given.

Hand the completed forms into reception as soon as possible - don't wait until you are ill before you register!

Registration Form

New adult health questionnaire 2022

New Patient Health Questionnaire (Under 16)

Consent for Results

All too often patient's ask for information about their family members, which the Reception/Clinician team cannot share, due to confidentiality reasons, this form will prevent any issues or awkwardness to both the patient and staff members.

For GDPR reasons, we cannot give any information including appointment times, test results etc to anyone other than the patient, unless we have written and signed consent from the patient do to so.

This form allows patients who wish specific named family members/representative access to their medical information/results.

If you wish for relative to have access to your information, please download the form and ensure that you circle which information you wish your family members to receive/discuss (Results/Medical History/Medication) then, either post, email or hand this into the reception team and we can then enter this information onto your medical records.

Click on the link below to obtain this information.

Registration Requirements for New-borns

Any New-born of a currently registered person who is permanently resident within our Practice Boundary, may apply for registration with the practice. It is advised that you register your baby with your GP as early as possible in case you need their help.

Transfer of your GP health records

Most GP health records are a combination of paper records and computer records, created or stored on the practice’s computer system. Your GP practice will hold your records as long as you’re registered with them.

Further information about your GP health records

It’s Your Practice: A patient guide to GP services:

This has been put together by the Royal College of General Practitioners (RCGP) for patients.

This guide has been produced as part of the RCGP’s aim to build stronger relationships between you and your doctors and encourage the involvement and inclusion of you in your own care.

The guide provides helpful information on all aspects of using GP services: from finding and choosing a practice and how to get the most out of a GP consultation to accessing health records and understanding patients’ rights and responsibilities.

The publication is part of a push by the NHS as a whole to encourage you to understand how you can get the most out of primary care – which also includes how you can become more involved in monitoring your own health.

You can find out more by clicking on the link below:

A Patient's Guide to GP Services

New Patient Registration

Registration

registration_form

The reception staff will explain the process of how to register with the practice and will ask you to complete a set of Registration Forms.

Any new patient who is on repeat medication should highlight this to the reception staff and they will be contacted by the Practice Pharmacist for a medication review.

It would be helpful if you have you list of current medication readily to hand for this call.

It is now current practice to be registered with a Practice, not an individual GP.

If you live within our practice area you are welcome to register with us and our reception staff will be happy to guide you through the procedure.

Eligibility to register can be quickly confirmed from your address.

You may be asked to provide two documents for proof of identity - one with your picture and one with your new address but this is no longer essential criteria:

A combination of the following will be accepted:

birth certificate

marriage certificate

medical card

driving licence

passport

local authority rent card

paid utility bill

bank/building society statement or cards

payslip (with address)

letter from Benefits Agency/benefit book/signing on card

papers from the Home Office

P45

Please note, library cards, video rental cards, health club cards, private rent book or similar will not be acceptable as proof of identity.

You will also need to complete a registration form (GPR) and a health questionnaire, one for adults and one for under 16's (see Registration Forms) which will provide us with useful information whilst we wait for your past medical records. We have also introduced a consent access form, which will allow named members of your choice, access to your medical information. This will also be documented on your file so staff can see that you have made that choice for GDPR purposes.

We'd like to see all new patients who are on medication or who have a significant past medical history so that we can update your records as soon as possible. Your past medical records will come to the practice, but depending on where you come from, this may take several weeks.

Medical treatment is available from the date of registration.

Click on the link below to find out more:

Registering with a GP practice | NHS inform

Non-English Speakers

These fact sheets have been written to explain the role of UK health services, the National Health Service (NHS), to newly-arrived individuals seeking asylum. They cover issues such as the role of GPs, their function as gatekeepers to the health services, how to register and how to access emergency services.

Special care has been taken to ensure that information is given in clear language, and the content and style has been tested with user groups.

Open the leaflets in one of the following languages

English	Urdu
Albanian	Hindi
Arabic	Lithuanian
Bulgarian	Polish
Chinese (Cantonese)	Portuguese
Chinese (Mandarin)	Spanish
Russian	French
Turkish	Punjabi
Gujerati	Somali
Croatian	Bengali
Farsi

Temporary Registration

If you are ill while away from home or if you are not registered with a doctor but need to see one you can receive emergency treatment from the local GP practice for 14 days. After 14 days you will need to register as a temporary or permanent patient.

You can be registered as a temporary patient for up to three months. This will allow you to be on the local practice list and still remain a patient of your permanent GP. After three months you will have to re-register as a temporary patient or permanently register with that practice.

To register as a temporary patient simply contact the local practice you wish to use. Practices do not have to accept you as a temporary patient although they do have an obligation to offer emergency treatment. You cannot register as a temporary patient at a practice in the town or area where you are already registered.

Download the Temporary Resident Registration Form

Practice Boundary

A map of the area is covered by the Practice which is shown below.

Unfortunately, this means that if a patient currently registered to this Practice moves house to an address that falls out with our catchment area, the Reception Team will inform them that they need to register with an alternative practice whose Boundary includes their new address.

Practitioner Services (NHS National Services Scotland) will also write to the patient after we have notified them that the patient has moved to an address which lies outside our boundary. This letter will inform the patient that they have 30 days to find an alternative GP before being automatically deducted from the Practice list.

They will also send an information leaflet detailing how to register with another GP and thereafter the Practice is unable to provide medical services.

The practice recognises this may cause upset for all patients affected by this change, especially for patients who have ongoing health problems, however, we must consistently apply the Practice Boundary for all patients in a fair way to ensure we treat everyone equally.

Click on the map below, to find out if you are within the Practice Boundary.

Change of Personal Details

If you change your name, address, telephone number, mobile phone number or email address please notify Kemnay Medical Group as soon as possible.

It is important that the contact information we hold for you in your medical records is up to date should we need to communicate with you.

Please remember that if you or your family move outside of the Practice area then you should register with a doctor in your new locality.

Click on links below and submit into the Surgery:

Change of Name

Change of Address

Organ and Tissue Donation—Don’t Leave Your Loved Ones in Doubt

If you’ve made your organ and tissue donation decision, tell your family and friends.

Because if your loved ones know your decision, it’ll make it easier for them to ensure it is honoured.

A new campaign is underway to highlight the choices people have under Scotland’s opt out system of organ and tissue donation, to encourage more people to record their decision on the NHS Organ Donor Register and tell their loved ones too.

Everyone aged 16 or over has a choice – to be an organ and tissue donor, or to opt out.

If you choose to do nothing, then it will be assumed you agree to donate certain organs and tissue for transplantation, unless you are in a group for whom the opt out system doesn’t apply, or if donation would be against your views.

Only 1% of people will die in a way that makes organ donation possible, which is usually in a hospital intensive care unit. There may also be opportunities to donate tissue such as heart valves, tendons and corneas, from within a hospital setting. If you’ve made your decision, make it known.

Don’t Leave Your Loved Ones in Doubt.

You can register your donation decision and find out more at
organdonation.scot

Or call 0300 123 23 23.

Scottish Primary Care Information Resource (SPIRE)

NHS Scotland is improving the way it uses information from GP patient records

From May 2017 we will improve the way we use information from GP patient records. These changes will help to plan and improve health and care services in Scotland.

SPIRE (Scottish Primary Care Information Resource) is a service that has been developed to help GPs, the NHS in Scotland and researchers to learn from information held at GP practices.

What are the benefits of sharing my information?

SPIRE will be used to help plan for Scotland’s health and care needs. It allows information from GP patient records to be transferred electronically and held securely at NHS National Services Scotland, the NHS Scotland organisation responsible for health statistics.

It uses information from GP practices all over Scotland in a safe and secure way.

NHS organisations and approved researchers will be able to use SPIRE in ways that could help you and everyone in Scotland.

How will I and other patients benefit?

It will be easier for practices to monitor patients on particular medications and make sure they are getting the right follow-up care.
Your surgery will be able to better meet your needs, particularly if you have a long-term medical condition.
SPIRE will help with research into new treatments for particular illnesses and conditions that you might suffer from.
It will be easier for the NHS to look at how many people have certain health problems and to plan services.

SPIRE will help your practice provide you with better care and services and help with the following:

Planning the practice time and staffing levels more efficiently
Analysing the number of patients that have certain illnesses or looking at the medicines they are prescribed
Keeping more accurate medical records with better quality of information
Responding more easily to research requests from organisations like charities or university researchers
Groups of practices who work together in a community can look at what conditions or illnesses are most common in the area.

How will the NHS and Scotland benefit?

Being able to use this information will mean NHS Scotland can:

Improve the quality of care for all patients
Plan services and care for people who have a condition or a health need
Respond to major public health issues like flu epidemics
Improve the provision of health and care to vulnerable or disadvantaged groups
Develop knowledge about the uptake of vital medicines and vaccines.
Support research into new treatments for particular illnesses

What choices do I have?

If you’re happy for NHS Scotland to use information from your GP patient records for planning health and care services and for research, then you don’t need to do anything – it will happen automatically.

If you have any questions about SPIRE or want to know more about how confidential information is managed, just visit us at http://www.spire.scot.nhs.uk.

Alternatively call NHS inform on 0800 22 44 88 to find out more.

When do I need to make a decision? SPIRE will be introduced in phases across Scotland from January 2017. You can opt out at any time. If you do, NHS National Services Scotland will no longer receive information from your GP patient records. NHS National Services Scotland support the NHS by gathering information and producing statistical information and analysis that helps NHS Scotland make the right decisions for patients. You can change your mind at any time. Your choice will not affect the care you receive from your GP.

If you do not want information from your GP patient records to be used in this way, you need to notify your GP practice that you “want to opt out of SPIRE” by filling out the Opt Out form on the SPIRE website or the link below. Please print the form fill it out and hand it into your GP Surgery.

Choosing not to take part in SPIRE?

If you do not want your health information to be used, please fill in the form below and return it to your practice.

They will make sure your personal information is not used. When you have done that, NSS will not get any personal information from your GP practice’s health records. You can choose not to take part, or you can change your mind and take part at any time. Your choice will not affect the care you get from your GP practice or hospital.

SPIRE opt-out form

You have a choice about your patient record being used in this way: